• Areas concerning the duration and scope of contract and the qualification goal are to completed by the chair / organisational body. For the selection of a qualification goal you find further information on an internal page (requires login).
• Areas concerning personal data are to be completed by the future employee.
• Don´t forget the signatures of future employee and professor at the end of the form !
• Chair / Organisational body sends the EV to SP
• EV will be checked and completed by the SP, signed by the head of the Department of Computer Science/ Department of Computer Engineering or Department of Mathematics
• SP contacts EM for the further process

1. Settings data for the recruitment proposal form (created by the SP):

• Name of the future employee: ?
• e-mail address: ?
• Period of employment (note: the beginning can be at the earliest 6 weeks after completion of all employment documents = lead time of the central administration):
  • earliest possible start: ?
  • Duration from start or fixed end date:?
• Requested tariff classification:? (e.g. non-academic E6)
• Working time: 100%?
• Paid from which funds: Planstelle ? / Fonds ?
• Assigned to: Prof. ? , Org.id ?
• Place of work: Garching? / Hochbrück? / Arcisstr. ?
• correspondence with employee: in German ? / in English ?
• contract with time limit: reason for time limit

2. Description of the task
List of activities with indication of percentages.

3. In the event of a decision against an internal or severely disabled applicant
For each such applicant, it must be justified individually in which qualifications, according to the advertisement text, the person to be hired is better suited.

4. When making a decision for an overqualified person
If the person to be hired is overqualified, an individual justification must be given for each applicant as to why they are not suitable (or not even invited). This is the only way to choose an overqualified person.

5. List of all invited persons and all interviews carried out

6. Cancellation
All other applicants will receive a rejection from the service office, but only if the person to be hired has signed the employment contract. So this is usually only after several weeks.

7. Reason for time limit
A detailed justification is required for fixed-term employment contracts or for third-party-funds bookings that are shorter than the project duration.

8. Crediting of experience times
Should previous activities be taken into account as relevant or beneficial experience times for setting the level? If so, please state these times precisely according to the applicant's curriculum vitae.

Your CV should include at least the following personal data. If not, please send any missing data immediately per email.

• Surname, First Name
• acad. Degree
• Date of birth, Place of birth (if abroad, please state town & country)
• Nationality
• Marital Status
• Address and Permanent Address (if applicable)
• Telephone number (and mobile phone number, for any urgent questions)
• If applicable: disability ID card
• A list of previous employments:
  1. Kind of employment and 2. Exact period of time

  Kind of employment: e.g. Scientific employee, student assistant employee, administrative employee, technical employee
  Exact period of time: e.g. 01.01.2013 - 25.05.2016
  In particular, employments at other universities, research organisations etc. are important for the calculation of your salary level within the wage system TV-L

In particular, employments at other universities, research organisations etc. are important for the calculation of your salary level within the wage system TV-L

Information sheet: TV-L Salary system (English)

Informationsblatt Stufenfestsetzung (German)

The final determination of the salary grade and thus the amount of the salary is carried out by the TUM HR office (ZA 2) usually only when the new employment contract is handed over. We (i.e. the Service Personnel (SP)) can therefore only provide a non-binding forecast upon your request and according to the former employment contracts which you handed over to us.

2. Questionnaire on loyalty to the constitution (English just for Information)

Fragebogen zur Verfassungstreue (German to be signed)

Please note:

• two signatures are required on p.2 and p.7 – Declaration / Erklärung
• Please hand in the signed German form, the English version is for information only.

3. Questionnaire on Scientology (English just for Information)

Fragebogen zu Scientology (German to be signed)

4. Führungszeugnis (Police good conduct report "für Behörden")

Please apply for the German good conduct report for "Behörden" at the local council office of your German place of residence after your arrival in Germany.

For employment at the Department Computer Science (CS) or Mathematics (MATH) the report should be sent directly to:

Technische Universität München
Zentralabteilung 2 - Personal, Referat 23
Walther-Meißner-Str. 2
85748 Garching

For employment at the Department Computer Engineering (CE) the report should be sent directly to:

Technische Universität München
Zentralabteilung 2 - Personal, Referat 22
Arcisstr. 21
80333 München

The report must have been issued within the last three months.

4. Name of the chosen German health insurance company.

A copy of your membership card can be usefull.

All certificates which are relevant for your employment e.g. certificates of your Bachelor and (if applicable) Masters qualification, other qualifications such as apprenticeships or further education courses. For scientific employees who do not yet have their Masters Certificate: Please provide a confirmation of the conclusion and passing of your masters thesis. A transcript of records is neither sufficient nor needed.

All documents need to be in either German or English language. Otherwise we need an official (no selfmade translation) German or English translation in addition.

In case of foreign university degrees, 1. the university has to be acknowledged (H+ rating) and the degree has to be equivalent to a German university degree. You can check this in the database anabin. If your university or degree can not be found, please contact us for further assistance and instructions.

These are necessary in order to calculate the periods of previous employment, which determine your salary level within the TV-L wages system.

Information sheet: TV-L Salary system (English) or

Informationsblatt Stufenfestsetzung (German)

Should you still be employed at another company:
In Germany it is forbidden by law to have two (full) contracts at the same time. So we need a  termination of your previous contract (or, reduction of the working time and declaration of this second contract in "Nebentätigkeitsantrag").

Only necessary if you were already employed in public service organisations and a member of the extra pension savings scheme.

Further Information:
Information on VBL (English) or
Informationen zur VBL (German)

Please let us know if you require a letter of confirmation from the faculty in order to apply for a residence permit or visa. 

For Scientific Employees: Please make sure to apply for a work permit for Scientific Employees / Researchers, NOT a permit for (Ph. D.) Students as this is not sufficient

Information sheet for applicants who do not hold German citizenship (English) or

Informationsblatt für ausländische Bewerber (German)

Scientific employees can apply to be freed from the VBL-compulsory insurance. With the signature of the information sheet, you confirm that you are aware of this. If you wish to be freed, please also complete the attached request form and do not forget the second signature!

Further information on VBL can be found under  Dienstleistungskompass of TUM as well as at directly at theVBL under www.vbl.de.

The form “Einstellungsvorschlag mit Qualifizierungsziel” for scientific staff can be found under 1.2 above.

No digital or copied signatures are accepted!

In case we have to contact someone in an emergency

Form contact details of next of kin

Address for E-Mail:

Department of Computer Science / Department of Computer Engineering:

Silke Itjeshorst, silke.itjeshorst@cit.tum.de

Stephanie Stolle, stephanie.stolle@cit.tum.de

Department of Mathematics:

Cornelia Kolbe, kolc@cit.tum.de

Address for documents sent by post

Technical University of Munich
School of Computation, Information and Technology (CIT)

School Office – Service Personnel
Boltzmannstraße 3
85748 Garching

Some of the forms cannot be sent by email, since they require your original signature. These forms you may submit in person or by post. In case you sent your documents by post, please use the above address.